Privacy Policy

This policy describes how and why Piot Foundation uses your personal information, how we protect your privacy when doing so, and your rights and choices regarding this information.

At Piot Foundation are committed to protecting your personal information and being transparent about what we do with it.

How we collect information about you

You may give us your information in order to sign up for one of our events, make a donation, or register as a volunteer.

Or, when you use our website, we collect your personal information using “cookies” and other tracking methods.

Or in Social Media, depending on your privacy policies set, you might give us permission to access information from those services, for example when you tag us in a post.

What kind of personal information we collect

We collect, store and use the following kinds of personal information:

  • your name;
  • your contact details (telephone number, e-mail address and/or social media identity);
  • your date of birth;
  • your gender;
  • nationality and ethnicity information for monitoring purposes
  • your bank or credit card details where you provide these to make a donation;
  • if you volunteer for us or apply for a job with us, information necessary for us to process these applications and assess your suitability (which may include things like employment status, previous experience depending on the context, as well as any unspent criminal convictions or pending court cases you may have);
  • any other personal information you provide to us.

 We use your information to tell you about our work

We may send marketing information about our purposes, events and campaign.

Occasionally, we may include information from partner organisations or organisations who support us in these communications.

Managing your contact preferences

We make it easy for you to tell us how you want us to communicate, in a way that suits you. If you don’t want to hear from us, that’s fine, and you can change your preferences at any time.  Just let us know. Send us an email to

Legal basis for processing

Data protection laws mean that each use we make of personal information must have a “legal basis”.

The relevant legal bases are set out in the General Data Protection Regulation (EU Regulation 2016/679) and in current UK data protection legislation.

How we keep your information safe

We ensure that there are appropriate technical and organisational controls (including physical, electronic and managerial measures) in place to protect your personal details.  For example our online forms are always encrypted and our network is protected and routinely monitored.

Sharing your information with other organisation

We may need to use your information with third parties in our connection. These third parties may include:

  • IT service providers

Your Rights

Under UK data protection law, you have rights over personal information that we hold about you.  We’ve summarised these below:

Right to access your personal information

You have a right to request access to the personal data that we hold about you. You also have the right to request a copy of the information we hold about you, and we will provide you with this unless legal exceptions apply.

If you want to access your information, send a description of the information you want to see

Changes to this policy

We may change this Privacy Policy from time to time.  If we make any significant changes in the way we treat your personal information we will make this clear on the Piot Foundation Website or by contacting you directly.

Contact us

If you have any questions, comments or suggestions, please let us know by contacting